All room reservation requests must be submitted through the online form for documentation purposes at stmichaelgptx.org/calendar-reservation. You will need to include the ministry, title and description of meeting/event, date and time requested, room preference, how many people, and contact information including name, email and cell phone. Responses to your requests are made on Thursdays and Fridays. Room reservations should be made 2 weeks before the scheduled date needed. Your ministry meeting or event may be held between the time of 7 a.m. and 9 p.m. The campus must be cleared by 9:30 p.m. as the alarms will be set. Every room reservation must have 30 minutes between room bookings for meetings, events may require more time in between the meetings and will be at the discretion of the administrator. The A.C./heating is booked based on calendar reservations. Last minute reservations may not have A.C./heating, but we will accommodate whenever possible. Regularly scheduled ministry meetings will be reviewed and scheduled. It is the responsibility of the ministry to review the monthly calendar sent via email to ensure your room is booked. Due to limited space, the calendar administrator may move your meeting or event to a different room that still meets your capacity needs to accommodate other meeting requests. The ministry will be notified about room changes as soon as possible. *Please note this is to help ALL ministries be successful in their meetings. Please note meetings can be cancelled for extraordinary reasons. Please remember to care for our parish and before you leave make sure the lights are turned off, trash is taken out, room is cleaned up and you close and lock doors. If you need to cancel or reschedule a meeting, please email mary@stmichaelgptx.org. No baby showers, wedding showers, bridal showers or any personal events can be held in any of our facility rooms. For rental of the Mazaika Hall or Trinh Hall for events/parties, please contact the business manager. Ministry participants should be up-to-date on Safe Environment. Per the Diocese of Dallas policy, all non-parish based organizations must have a current certificate of liability for their organization.
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